Council Agenda

Meeting Date: 28 August 2024

1. Welcome

2. Apologies

No apologies were received at the time of agenda publication.

3. Public Forum

Pierre Marasti will speak on behalf of Extinction Rebellion.

4. Confirmation of Agenda

The agenda to be confirmed as published, with the later addition of matter 10.7 OPS2434 Regional Infrastructure Fund Flood Protection Programme Tranche 1, due to central government approval time frames.

5. Declarations of Interest

Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

The Register of Pecuniary Interests can be found on the ORC Website.

6. Presentations

• Port Otago Annual Report – Kevin Winders, Stephen Connolly, and Jodi Taylor will be present.
• Southern Wood Council – Rebecca Shepherd will be present.

7. Confirmation of Minutes

• Confirmation of Minutes of the Council Meeting of 24 July 2024

8. Actions (Status of Council Resolutions)

9. Chairperson's and Chief Executive's Reports

9.1 Chief Executive's Report

• LWRP GG August Meeting - Milestones Status Update - 2024 Milestones
• Statement of Comprehensive Revenue and Expense - Monthly
• Statement of Financial Position - Monthly
• Summary LOSM Report - July 2024

9.2 Chairperson's Report

• Letter from Hon Andrew Hoggard MIN24-0559
• Letter from Hon Penny Simmonds 31 July 2024
• Letter from Hon Penny Simmonds 8 August 2024
• Letter from Hon Simeon Brown, Minister of Local Government to Mayors and Chairs
• Letter from Hon Matt Doocey
• Letter from Hon Simeon Brown to Mayors and Chairs
• Letter to Hon Penny Simmonds 2 August 2024
• Letter to Hon Penny Simmonds 19 August 2024

10. Matters for Consideration

10.1 Annual Returns of Inactive Subsidiaries

To pass resolutions in lieu of holding annual general meetings for Council’s three wholly owned inactive subsidiaries.

10.2 Waitaki River Update

To provide Council with an update on the investigation into whether a partnership approach could allow the Waitaki River catchment to be managed holistically.

10.3 Correspondence Received from the Minister for the Environment concerning the LWRP

• Attachment: Letter from Hon Penny Simmonds 31 July 2024
• Attachment: Letter from Hon Penny Simmonds 8 August 2024

10.4 Identification of Potential Commissioners to Hear the Draft Land and Water Regional Plan

For Council to note the process for appointing a Freshwater Hearing Panel.

10.5 Progress Update on pORPs 2021

• Attachment: pORPS 2021 High Court Appeals
• Attachment: pORPS 2021 Environment Court Appeals

10.6 Delegations Report

To confirm proposed amendments to the Otago Regional Council Delegations Manual that require approval by Council resolution.

10.7 Regional Infrastructure Fund Flood Protection Programme Tranche 1

To seek Council approval to enter into a Regional Infrastructure Fund (RIF) Grant Funding Agreement with the Ministry of Business, Innovation and Employment.

11. Recommendations Adopted at Committee Meetings

• Recommendations of the Public and Active Transport Committee 7 August
• Recommendations of the Safety & Resilience Committee 8 May 2024

12. Resolution to Exclude the Public

That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987), namely:

• Confirmation of the Public Excluded Minutes of Council 24 July 2024
• OPS2433 Award of Unit 5 Tender

12.1 Public Exclusion Table

13. Closure