Council Agenda – 22 May 2024

1. Welcome
2. Apologies

   No apologies were received at the time of agenda publication.

3. Public Forum

   Pierre Marasti has requested to speak on behalf of Extinction Rebellion.

4. Confirmation of Agenda

   Note: Any additions to the agenda must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

5. Declarations of Interest

   Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have. The Register of Pecuniary Interests can be found on the ORC website.

6. Presentations

   No presentations were received prior to agenda publication.

7. Confirmation of Minutes
   • Confirmation of (Public) Minutes of the Council Meeting of 27 March 2024
   • Confirmation of (Public Excluded) Minutes of the Council Meeting of 27 March 2024
8. Actions (Status of Council Resolutions)
9. Chairperson's and Chief Executive's Reports
   • Chairperson's Report
     • Mo LG to councils with no Māori wards
     • Letter from Hon Penny Simmonds - 2 week extension to 15 May
     • Simeon Brown - Adjustment to the Rates Rebate Scheme - Mo LG to Mayors and Chairs
     • Letter to Minister Simmonds - 10 April 2024
   • Chief Executive's Report
     • LWRP GG May Meeting - Milestone Status Update - 2024 Milestones
     • ORC LTP Project Progress Report May
     • Statement of Comprehensive Revenue and Expense April 2024
     • Statement of Financial Position April 2024
     • Summary LOSM Report - April Exceptions
     • Summary LOSM Report - April All
10. Matters for Consideration
    • Updated Project Plan and Key Milestones for Notification of the Land and Water Regional Plan by 31 October 2024

      The purpose of this paper is to provide Otago Regional Council (ORC or Council) with the updated work programme for developing the proposed Land and Water Regional Plan (pLWRP) following the Council decision on 27 March 2024. It seeks Council’s approval to notify the pLWRP by 31 October 2024.

      • Overview of revised LWRP project plan and milestones
    • Regional Council's Functions and Responsibilities in Relation to Natural Hazards

      The purpose of this paper is to describe the roles and responsibilities of Otago Regional Council in natural hazard management.

    • To Adopt Council's Policy on Dangerous, Flood and Earthquake Prone Dams

      This report presents the recommendation of the Hearings Panel on Council’s Dangerous, Flood, and Earthquake Prone Dams Policy in accordance with Section 162 of the Building Act. It also makes recommendations to Council about whether to accept or reject the hearing panel’s decision.

      • Dangerous Dam Recommendations 22.04.24
      • Dangerous Dam Hearing Report 19.02.24
      • Dangerous Dam Policy Memo – Outstanding Questions 13.03.24
      • Dangerous Dam Policy Memo - Changing Dam Safety Regulations 5.04.24
      • Draft Policy Updates - Dangerous Dams 2024
    • Update to Delegations Manual to Include Delegations to Staff for Building (Dam Safety) Regulations 2022

      The purpose of this report is to consider proposed amendments to the Otago Regional Council Delegations Manual.

      • Delegations Manual - 09 November 2022
    • 2024 Membership Representation Review

      The purpose of this report is to seek direction on which option to progress to the initial proposal stage as part of Otago Regional Council’s representation review.

11. Recommendations Adopted at Committee Meetings
    • Recommendations of Audit and Risk Subcommittee
    • Recommendations of the Environmental Implementation Committee
    • Recommendations of the Public and Active Transport Committee
    • Recommendations of the Safety and Resilience Committee
12. Closure