Audit & Risk Subcommittee Agenda – 25 June 2024

1. Welcome
2. Apologies

   Cr Gary Kelliher is an apology for this meeting.

3. Public Forum

   No requests from members of the public to address the Audit and Risk Subcommittee were received prior to publication of the agenda.

4. Confirmation of Agenda

   Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

5. Declarations of Interest

   Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have. ORC Councillors’ Declarations of Interests are published on the website.

6. Presentations

   Currently there are no presentations scheduled for this meeting.

7. Confirmation of Minutes

   That the minutes of the Audit and Risk Committee meeting held on 21 March 2024 be confirmed as a true and accurate record.

8. Actions (Status of Subcommittee Resolutions)
9. Matters for Consideration
   • People and Safety Report

     This report summarises year-to-date information on health, safety and wellbeing (HSW), and people and culture (HR) at ORC (Otago Regional Council).

     • Audit and Risk Incident and Near Miss Report
     • Health, Safety & Wellbeing Critical Risk Profiles as of 31 May 2024
     • Health, Safety and Wellbeing Plan 2024-2027
   • Strategic Risk Register Deep Dive – People

     To facilitate a discussion, or ‘deep dive’, into Council’s management of the People Strategic Risk.

     • People and Culture Strategy 2024-2027
     • Strategic Risk – People
   • Strategic Risk Register Deep Dive – External Change

     To facilitate a discussion, or ‘deep dive’, into Council’s management of the External Change strategic risk.

     • Strategic Risk – External Change
   • Annual Report Timetable and Matters Under Consideration

     The purpose of this report is to outline the adoption timetable and changes in the accounting standards for Council’s Annual Report and Financial Statements for the year ending 30 June 2024.

   • Legislative Compliance

     To receive Council’s six-monthly legislative compliance report, including:

     • ComplyWith survey – measuring Council’s lawfulness
     • Local Government and Official Information and Meetings Act 1987 (LGOIMA) compliance
     • Protected Disclosures (Protection of Whistleblowers) Act 2022
     • ComplyWith Survey Report – 22 April 2024
     • LGOIMA Table (Redacted)
     • Protected Disclosures Report
   • Corporate Policy Overview Report

     To provide the Audit and Risk Subcommittee with an overview of Council’s policies.

   • Treasury Report

     To present the quarterly Treasury Reporting Dashboard from Council’s Investment Advisor, Bancorp, as at 31 March 2024.

     • Bancorp Treasury Reporting Dashboard – March 2024
10. Resolution to Exclude the Public

    That the public be excluded from the following items under LGOIMA 48(1)(a):

    • Confidential Minutes – Audit and Risk Subcommittee – 21 March 2024
    • Strategic Risk Register
    • Deloitte ORC Audit Plan
    • Insurance Disclosures
    • Insurance Renewal
    • Managed Fund Report
11. Closure