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Finance Committee Meeting Agenda

26 February 2020

1. Apologies No apologies were received prior to publication of the agenda.
2. Attendance Staff present will be identified.
3. Confirmation of Agenda Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
4. Conflict of Interest Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
5. Public Forum Requests to speak should be made to the Committee Secretary on 0800 474 082 or liz.spector@orc.govt.nz at least 24 hours prior to the meeting; however, this requirement may be waived by the Chairperson.
6. Confirmation of Minutes
   • Minutes of the 27 November 2019 Finance Committee meeting will be considered as a true and accurate record with or without corrections.
7. Actions There are no outstanding actions of the Finance Committee.
8. Presentations Port Otago Ltd Board Chair Paul Rae, Chief Executive Kevin Winders, and Chief Financial Officer Stephen Connolly will present the Port Otago Interim Report.
9. Matters for Decision
   • Annual Plan 2020-2021 To enable decisions to be taken to advance the 2020-21 Annual Plan process.
     • Attachment 1: Summary of Adjustments - Annual Plan 2020-21
10. Matters for Noting
    • Activity Review Q2 2019-20 December 2019 To report on operational performance by significant activity for the period ended 31 December 2020.
      • Attachment 1: Council Activity Performance Report - 31/12/2019
    • Finance Report - Q2 31 December 2019 This report provides a summary of the Council’s financial performance for 1 July 2019 to 31 December 2019 (Quarter 2 of the 2019/20 financial year).
    • Treasury Report - Q2 December 2019 This report provides information on the management and performance of the Council’s short-term deposits and the managed fund for the 6 months ended 31 December 2019.
      • Attachment 1: Treasury Report, ST Deposits, and Managed Fund
    • Rates Strike, Collection 31 October 2019, Penalties This report provides the Finance Committee with an update on rates struck for the 2019/20 financial year.
    • Port Otago Constitution To provide the Finance Committee with an opportunity to review Port Otago Limited’s Constitution and propose a course of action to undertake a review of that document.
      • Attachment 1: Port Otago Limited Constitution May 1997
      • Attachment 2: Port Otago Limited Constitution Alteration September 1997
11. Notice of Motion
    • Notice of Motion - Information Sheets on Council Activities
      • Attachment 1: Notice of Motion - Cr Hilary Calvert
12. Closure